Wednesday, March 23, 2011

Minutes From Feb. PRVWSD Board Meeting.

Latest minutes from the PRVWSD Board of Directors meeting.




MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF THE PEARL RIVER VALLEY WATER SUPPLY DSITRICT HELD ON THURSDAY, FEBRUARY 17, 2011 AT 9:30 A.M. IN THE OFFICE OF THE DISTRICT LOCATED AT 115 MADISON LANDING CIRCLE, RIDGELAND, MS 39157

The regular meeting of the Board of Directors of the Pearl River Valley Water Supply District was held at 9:30 a.m. on Thursday, February 17, 2011 at the District’s main office. The meeting was called to order by Samuel Mitchell, Chairman, who presided.

Those Present: Samuel Mitchell, Jim Carraway, Vernard Murrell, Phillip Crosby, W. C. Gorden, Pete Burkes, Kenny Latham, John Arledge, Trey Bobinger, John Locke, Keith Allen, Robert Webb

Those Absent: Jack Winstead, Don Brazil

Others Present: John Sigman, Jim Tohill, Michelle Guy, Susan McMullan, Perry Waggener, Craig Hunt, Jim McDowell, Dr. Madsen – MSU, Linda Horton, Rayford Hudson, Roy Edwards – Rankin County, Dr. Homer Burns, Bert Case, Dustin Barnes, Dr. Wiseman – The Stennis Institute of Government, Dr. Markham – The Stennis Institute of Government, Gary Harkins, Josh Harkins




Upon consideration of the minutes of the regular meetings held on December 16, 2010 and January 20, 2011, a motion was made by John Locke, seconded by Keith Allen, that these minutes be approved, as presented. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Arledge, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

John Sigman introduced Dr. Marty Wiseman and Dr. Jeff Markham of the Stennis Institute of Government. Mr. Sigman reported that the Stennis Institute will be conducting a study of the District’s enabling legislation and governance structure in order to provide recommendations on improved management, maintenance, development and preservation of District property as well as a sound and self-sustaining financial management structure, including potentially new sources of revenue. Dr. Wiseman stated that the Stennis Institute will be holding public hearings and gathering data from residents, Board members, elected officials, users of the Reservoir and other interested parties. He stated that the Stennis Institute is funded by government initiative grants which allows the Institute to provide its services without charge to the District. Dr. Wiseman reported that the study will officially begin on April 1, 2011.

Samuel Mitchell offered the following resolution in support of The Stennis Institute:

The Board and staff welcome the interest of the Stennis Institute in assisting the Pearl River Valley Water Supply District to review all aspects of the District’s mission to serve the public of the State of Mississippi as well as providing a reliable drinking water supply for metropolitan Jackson and the Canton Nissan Plan. Dr. Marty Wiseman and his staff have provided community groups in Mississippi and local governing bodies with valuable insights into the proper role of government as envisioned by our constitution and legislative authority. We especially look forward to the Institute’s study of sustainable sources of revenue since the District is a self-funded agency with no taxing authority or general fund allocation. We assure you that this Board will take a leadership role in your study.

The motion was seconded by Phillip Crosby. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Arledge, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Dr. John Madsen, with Mississippi State University, presented the annual report on aquatic weeds survey on the Barnett Reservoir. He stated that primary weeds being monitored on the Reservoir are the Alligator weed, Water Hyacinth, and Hydrilla. The Board viewed the power point presentation, which is included in the Board folder.

Jim Tohill presented an update on the preliminary No Camping regulation which was presented last month and has been filed with the Secretary of State’s office and is open for public comment. The Assistant Secretary stated that there have been no comments made on this proposed regulation. Mr. Tohill stated that the regulation will be up for final adoption at the March 17, 2011 Board Meeting.

John Arledge stepped out of the meeting at this time.

Samuel Mitchell presented the following Executive Committee items for approval:
a. Request for approval of Standard Operating Procedures on behalf of the Reservoir Patrol. This information was provided to the Board Members at the December, 2010 Board Meeting and upon consideration a motion was made by Phillip Crosby, seconded by Keith Allen, that the Reservoir Patrol policies and procedures manual be approved, as presented. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.
b. Request for final approval of revised By-Laws for the PRVWSD Board of Directors. Mr. Tohill stated that more than three days notice of the proposed revision had been given and called the Board’s attention to the revised By-Laws included in the Board member packets and attached to these minutes as an Exhibit. The proposed amendment reduces the notice required for changing the date or location of a Board meeting from thirty days to seven days, Mr. Tohill said. A motion was made by Vernard Murrell, seconded by Robert Webb, that the By-Laws for the PRVWSD Board of Directors be revised, as presented and attached as an “exhibit to minutes”. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

John Arledge stepped back into the meeting at this time.

Samuel Mitchell presented the following Audit Committee recommendations, for approval:
c. Board per diem and travel for January
d. Request for extension of the contract for Aqua Services - John Sigman stated that he is seeking to extend this contract for a one year period in accordance with the terms of the contract, with no increase in cost. This contract is for aquatic weed spraying, and the District spends approximately $250,000 a year controlling aquatic weeds.
e. Request for approval of donation of 11 laptop computers from the Department of Public Safety – Chief Perry Waggener stated that this is the first phase in trying to get all patrol cars equipped with technology to assist with patrolling issues. Chief Waggener stated that all computers will be free and clear of information and the next step is to gain access to the Department of Public Safety’s server, for access to look up driver’s license and other issues related to traffic stops.

Upon consideration of the Audit Committee recommendations, as presented, a motion was made by Phillip Crosby, seconded by Robert Webb, that the Audit Committee recommendations be approved, as presented. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Arledge, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Jim Carraway presented the following Shoreline Development and Environmental Quality Committee recommendations for approval:
f. Request for approval of Engineering for Roadway Maintenance and Repair term bid contract by Neel-Schaffer – John Sigman stated that the proposal is for engineering services associated with the development and bidding of terms and a bid package for maintenance and repair of roadways within the District. The services performed are estimated to cost approximately $13,000.00. A motion was made by Jim Carraway, seconded by Pete Burkes, that Neel-Schaffer for approved for engineering for roadway maintenance and repair term bid. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Arledge, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.
g. Leasing of Real Estate – Jim Tohill presented a request for approval of a separate lease for 135.85 undeveloped acres remaining in Lost Rabbit with the same terms as the existing lease and no change in covenants, transferring the lease to MCAS, LLC whose principal is Terry Lovelace. A motion was made by Jim Carraway, seconded by Robert Webb, for approval of a separate lease for 135.85 undeveloped acres remaining in Lost Rabbit with the same terms as the existing lease and no change in covenants, transferring the lease to MCAS, LLC whose principal is Terry Lovelace. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Arledge, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.
h. Susan McMullan stated that the Lost Rabbit developers are also asking for a lease extension to postpone the take-down of approximately twenty-seven acres for one additional year in consideration of an extension fee in the total amount of $19,811.00. A motion was made by Jim Carraway, seconded by Pete Burkes, for approval of a one-year take-down extension for Lost Rabbit in consideration of payment of $19,811.00. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Arledge, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Upon consideration of the Cash Balance Report, a motion was made by Robert Webb, seconded by Keith Allen, that the Cash Balance Report be approved, as presented. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Arledge, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Upon consideration of the Claims Docket, a motion was made by Pete Burkes, seconded by Keith Allen, that the Claims Docket be approved in the amount of $772,592.97. The vote was as follows: For: Mitchell, Carraway, Murrell, Crosby, Gorden, Burkes, Latham, Arledge, Bobinger, Locke, Allen, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Chief Waggener presented the monthly report on behalf of the Reservoir Patrol. He stated that the weather has played a big role in the past month with icing, sleeting and snow.

John Sigman presented the following Executive Director’s comments:
He stated that during the month of April the District will start to increase the lake level to 297.5.
Waterfest 2011 will be held in Lakeshore Park on April 16, 2011.
He stated that the MDOT project will be started on the lower road, overlay project and bike trails very soon. This project has been given clearance by MDOT.
He presented an update on an approved MDOT guardrail project in which MDOT will allocate up to $850,000 for a 100% grant for improvements to the guardrails of the District. MDOT will complete this project in-house and should be completed within 6 months of starting.
Keep the Reservoir Beautiful will have a litter index this week up river and then complete next week on land.

John Sigman presented a handout, point paper, on HB 105, for the Board Members to discuss with their Senators and Representatives.

There being no further business to come before the Board at this time, a motion was made by Phillip Crosby, seconded by Robert Webb, that the meeting be adjourned at 10:30 a.m.



____________________________
Jack H. Winstead, Chairman


The Rez News
Ross Barnett Reservoir

No comments: