Monday, October 31, 2011

PRVWSD Board Minutes

Minutes from the September Board meeting.



P.R.V.W.S.D – Regular Meeting September 15, 2011
Page 1

MINUTES OF A MEETING OF THE BOARD OF DIRECTORS
OF THE PEARL RIVER VALLEY WATER SUPPLY
DISTRICT HELD ON THURSDAY, SEPTEMBER 15, 2011
AT 9:30 AM. IN THE OFFICE OF THE DISTRICT 
LOCATED AT 115 MADISON LANDING CIRCLE
RIDGELAND, MS. 39157

The regular meeting of the Board of Directors of the Pearl River Valley Water Supply District was held at 9:30 a.m., on Thursday, September 15, 2011 at the District’s main office. Jack Winstead, President, who presided, called the meeting to order.

Members Present: Jack Winstead, Vernard Murrell, Keith Allen, Jim Carraway, Ramie Ford, Pete Burkes, Phillip Crosby, W. C. Gorden, Kenny Latham, Samuel Mitchell, Trey Bobinger
Members Absent: Robert Webb, John Locke
Others Present: Jim Tohill, David Ash, John Sigman, Greg Burgess, Sharon Larry, Craig Hunt, Susan McMullan, Perry Waggener, Steve Clark, Jason Temple

Nichole Goss introduced Neana Appleberry as a new employee of Pearl River Valley Water Supply District.

Under approval of the minutes of a regular meeting of the Board of Directors held on August 18, 2011, a motion was made by Samuel Mitchell, seconded by Phillip Crosby, for the minutes to be approved as presented. The vote was as follows: For: Winstead, Murrell, Allen, Carraway, Ford, Burkes, Crosby, Gorden, Latham, Mitchell, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY

Ramie Ford presented the Wildlife, Fisheries and Parks Report. Ramie Ford stated that he is doing Legislative tours across the state with the Legislative Committees to promote the Agency and State Parks. He stated that considering the Legislative issues this past session, Wildlife, Fisheries and Parks needs to tour every month with the respective Senators and Representatives and he’s hoping that the tours do not conflict with Pearl River Valley Water Supply District Board Meetings. Ramie Ford stated that Wildlife Fisheries and Parks are getting ready to submit their bond issues for the program this Legislative Session.

Trey Bobinger presented the following Nominating Committee recommendations for the Board officers for the year 2011 – 2012:

President: Jack Winstead
Vice President: Samuel Mitchell
Secretary: Phillip Crosby
Treasurer: Susan McMullan
Assistant Secretary: Michelle Guy
Interim Assistant Secretary Sharon Larry

Mr. Tohill asked if there were any additional nominations from the floor. There being no further nominations, a motion was made Trey Bobinger that nominations be closed and that all nominees be elected to serve until a successor is duly elected and that Sharon Larry serve as Interim Assistant Secretary until the Assistant Secretary returns from family leave. The motion was seconded by Vernard Murrell. The vote was as follows: For: Winstead, Murrell, Allen, Carraway, Ford, Burkes, Crosby, Gorden, Latham, Mitchell, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY


P.R.V.W.S.D. – Regular Meeting September 15, 2011
Page 2

Jim Carraway presented the following: Shoreline Development and Environmental Quality Committee recommendations:


a. Request for sales of Christmas trees in the Rapids parking lot. John Sigman stated last year that Mr. Nichols leased the Old Rapids parking lot from Bank Plus for the sale of Christmas Trees partially for the benefit of the Blair E. Batson Children’s Hospital. He stated that Bank Plus is requesting permission for the sale of Christmas trees again this year. John Sigman stated that the District will issue a one-time variance to the lease for the months of November and December 2011, to allow for the sale of Christmas trees. John Sigman stated that Bank Plus or Mr. Nichols will need to furnish the District with a $1M liability insurance certificate, which list the District as additional insured.

b. Approval to adopt a Floodplain Management Measures in accordance with 44 CFR 60.3(b) National Flood Insurance Program. John Sigman stated as required by FEMA, the District must show adoption of these management practices. John Sigman stated that neither the District nor FEMA requires flood insurance; however, lenders do require the insurance. He reported that staff is working with our U.S. senators to urge FEMA to update the floodplain maps around the Reservoir and delete our residents from the areas that require flood insurance. John Sigman recommends that the Board adopt the Floodplain Management Measures.

c. Approval to enter into a Supplemental Agreement on the Harbor Walk Trail Project. Greg Burgess stated that this request to enter into a change order with the
contractor, Coleman Hammond, involves the following changes which were placed on the screen for review: (i) one at Old Fannin and Spillway; where the stop line will be moved to the front of the lane of traffic and the crosswalk will be moved to the front of the stop line so that people are crossing the street in front of cars and not between cars; and (ii) moving the walking trail down Post Road to connect to the Natchez Trace Trail. Staff recommends approval of Supplemental Agreement No.2 for the Harbor Walker Trail Project. John Sigman stated that this project will add $107,529.00, to the Bob Anthony Combo Project. Greg Burgess reported that this amount is within accepted guidelines for a change order and recommends approval.

d. Approval to advertise for two 50KW diesel fueled generators. Greg Burgess stated that staff is requesting to purchase two 50 KW diesel fueled generators for two lift stations that do not have generators.

e. Approval of Neel-Schaffer Engineering for design of Rankin Landing Fishing Pier Replacement. Greg Burgess stated that on August 18, 2011, a major storm came down the lake and destroyed the Rankin Landing Fishing Pier. Greg Burgess is asking for permission to get a design on a replacement pier. He stated that the District received a proposal for Neel-Schaffer for designs of the Rankin Landing Fisher Piers pursuant to Neel-Schaffer’s Master Agreement with the District. He stated that the cost is estimated not to exceed $ 21,500.00 for the design phase.


P.R.V.W.S.D. – Regular Meeting September 15, 2011
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f. Approval of payment for easement on Old Rice Road Shaw Property. John Sigman stated that the District would like to purchase a 30 foot water, sewer and utility easement from Dr. Shaw to extend water and sewer services from Twin Harbor to the Catfish Landing area, which will be a prime area of development in Madison County. Dr. Shaw is willing to accept the just compensation value of $10,800.00 as previously determined by the Board.

g. Approval to enter into Joint Funding Agreement with USGS. John Sigman stated that USGS maintains gauging stations on the Pearl River and that the data that is gathered from USGS is data needed for the District to route water through the dam and is also data that is entered into a computer model and used for weather service forecasting of inflows to the Reservoir. John Sigman stated that USGS shares the cost with the District.   John Sigman stated that USGS is going to maintain gauging station for another year in the amount of $ 68,955.00.

h. Approval to accept Comcast Franchise Agreement. Jim Tohill stated that the District entered into an agreement with Rankin County Cablevision about 15 years ago and since then the agreement has been acquired by Comcast Cable. He reported that the old agreement has terminated and now we have negotiated a new agreement. Jim Tohill stated that the Franchise fee increased from 3% of gross revenues to 5% of gross revenues. He stated that this will be a 10 year agreement with certain renewal rights subject to Federal Regulations.

A motion was made by Jim Carraway, seconded by Pete Burkes, that items “a” through “h”, be approved by the Board of Directors. The vote was as follows: For: Winstead, Murrell, Allen, Carraway, Ford, Burkes, Crosby, Gorden, Latham, Mitchell, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY

Approval of Alcohol Counter Measurers Grant Application. Chief Waggener stated that in May the District passed a resolution authorizing the Chief to apply for a grant for Alcohol Counter Measures. Chief Waggener stated that he is coming back to the board to ask for a new resolution because the amount has changed from $ 40,000.00 to 42,000.00. A motion was made by John Arledge, seconded by Trey Bobinger, to approve the Alcohol Counter Measurers Grant Application. The vote was as follows: For: Winstead, Murrell, Allen, Carraway, Ford, Burkes, Crosby, Gorden, Latham, Mitchell, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY

Upon consideration of the per diem and travel for the month of August, a motion was made by Samuel Mitchell, seconded by Vernard Murrell, that the report be approved. The vote was as follows: For: Winstead, Murrell, Allen, Carraway, Ford, Burkes, Crosby, Gorden, Latham, Mitchell, Bobinger. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY

Upon consideration of the cash balance, a motion was made by Samuel Mitchell, seconded by Pete Burkes, report be approved. The vote was as follows: For: Winstead, Murrell, Allen, Carraway, Ford, Burkes, Crosby, Gorden, Latham, Mitchell, Bobinger. Abstained: None. Against: None. MOTION CARRIES UNANIMOUSLY

Upon consideration of the monthly claims docket, a motion was made by Samuel Mitchell, seconded by Phillip Crosby that the claims docket be approved. The vote was as

P.R.V.W.S.D. – Regular Meeting September 15, 2011
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follows: For: Winstead, Murrell, Allen, Carraway, Ford Burkes, Crosby, Gorden, Latham, Mitchell, Bobinger. Abstained: None. Against: None. MOTION CARRIES UNANIMOUSLY

Chief Waggener presented the Patrol Report. Chief Waggener reported that there was a drowning in the Reservoir and the body has been recovered. Chief Waggener presented a letter to the Board of Directors outlining his five year achievements as the Reservoir Patrol Chief, thanking the Board of Directors for their support and the opportunity to continue to serve as the Reservoir Patrol Chief.


John Sigman commented on the resent Labor Day rainfall. John Sigman stated that 10 to 12 inches fell on the eastern part of the lake and 8 inches at the tower. He stated that this was a big rainfall for the District and that he immediately participated in a conference call with the Corps, Weather Services, the River Forecast Center in Slidell and USGS.

He also reported that the City of Jackson was invited to set in on the conference call and elected not to do so. John Sigman invited all the Board Members to come out to one of the conference calls.

John Arledge recommended that the District review the operation procedures for raising and lowering the lake. Jack Winstead suggested that John Sigman form a Committee to review the procedures for the lake and to keep the Board informed of the progress.


Craig Hunt gave a report of the special events.
• 11 Fishing tournaments scheduled.
• 7 Large special events, including a Triathlon to be held on September 18, 2011 at Fanning Landing Ramp between the hours of 5:00 a.m. to 11:00 a.m.
• Kayak Race was successful, and that this will be an annual event on the Reservoir.

There being no further business to come before the Board of Directors at this time, the meeting was adjourned at 10:35 a.m.

______________________________
Jack H. Winstead, Chairman

The Rez News
Barnett Reservoir

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