PRVWSD Board Meeting Minutes

Minutes from the October PRVWSD Board of Directors meeting. 

P.R.V.W.S.D – Regular Meeting October 27, 2011

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MINUTES OF A MEETING OF THE BORAD OF DIRECTORS OF THE

PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ON

THURSDAY, OCTOBER 27, 2011 AT 9:30 A.M. IN THE OFFICE OF THE

DISTRICT LOCATED AT 115 MADISON LANDING CIRCLE, RIDGELAND

MS 39157.

The regular meeting of the Board of Directors of the Pearl River Valley

Water Supply District was held at 9:30 a.m., on Thursday, October 27, 2011

at the District’s main office. Jack Winstead, President, who presided, called

the meeting to order.

Members Present:   Jack Winstead, Jim Carraway, Ramie Ford, Trey Bobinger

                              John Arledge, Vernard Murrell, Kenny Latham,
                              Phillip Crosby, W. C. Gorden, Samuel Mitchell

Members Absent:    Keith Allen, Robert Webb, Pete Burkes, John Locke

Others Present:      Jim Tohill, David Ash, John Sigman, Greg Burgess, 

                             Perry Waggener, Craig Hunt, Jason Temple, Susan McMillan,

                             Steve Clark, D. Mitchell, Sharon Larry, Jim McDowell, 

                             Linda Horton, Homer Burns, Mark Beyea

Nichole Goss introduced Ms. Laura Hemphill as the new reception of the Pearl River Valley District.

Steve Clark introduced Ms. Deanna “D” Mitchell as the new Special Projects

Officer of the Pearl River Valley Water Supply District.

Under approval of the minutes of a regular meeting of the Board of Directors 

held on September 15, 2011, a motion was made by Kenny Latham, seconded

by Phillip Crosby, for the minutes to be approved as presented. The vote was

as follows: For: Winstead, Carraway, Ford, Bobinger, Arledge, Murrell, Latham,

Crosby, Gorden, Mitchell. Abstained: None. Against: None. MOTION CARRIED

UNANIMOUSLY

Ramie Ford presented the Wildlife, Fisheries and Parks Report. Mr. Ford commented on safety issues in connection with hunting. 

Report for Attorney. Jim Tohill stated that the next time he and David Ash 

appear before this Board, Watkins, Ludlam, Winter & Stennis will be known

as the Jones Walker Law Firm. 

Jim Carraway presented the following: Shoreline Development and
Environmental Quality Committee recommendations: 

a.  Approval of just compensation for easement on Old Rice Road, 

     Carol Lovelace Property. John Sigman stated that the District would

     like to purchase easements between Twin Harbors and Catfish Landing

     to provide future utility services. He stated that the District has already

     purchased an easement from Dr. Shaw. John Sigman stated that the District

     had the Lovelace property appraised and he recommends to the Board 

     of Directors approve just compensation in the amount of $ 3,475.00

     for the Lovelace property. A motion was made by Jim Carraway, seconded

     by Vernard Murrell, approval of purchasing an easement along Ms Carol 

     Lovelace property.  The vote was as follows: For: Winstead, Carraway, 

     Ford, Bobinger, Murrell, Latham, Crosby, Gorden, Mitchell.

     Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY.

b.  Approval for MWH to conduct the 2011 regular inspection of the Reservoir

     Dam. Greg Burgess presented the proposal by MWH for the annual visual 

     inspection of

P.R.V.W.S.D – Regular Meeting October 27, 2011

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     the dam. He stated that the price for 2011 is not to exceed $ 35,000.00.

     Greg Burgess is asking for permission for MWH to conduct the 2011

     Reservoir Dam Inspection. A Motion was made by Jim Carraway, seconded

     by Phillip Crosby, approval of MWH to conduct the 2011 Reservoir Dam

     Inspection. The vote was as follows: For: Winstead, Carraway, Ford,

     Bobinger, Murrell, Latham, Crosby, Gorden, Mitchell. Abstained: None. 

     Against: None. MOTION CARRIED UNANIMOUSLY.

c.  Acceptance of bid for the Long Reach Excavator. Greg Burgess stated that

     the District conducted the bid opening on October 18, 2011 at 10:30 a.m. 

     He stated that five companies placed bids. Greg Burgess stated that the 

     lowest bid came in from Mid-South Machinery, Inc at $ 126,874.00. 

     Greg Burgess stated that staff is asking for permission to accept Mid-South

     Machinery bid at $126,874.00. A motion was made by Jim Carraway,

     seconded by Samuel Mitchell to accept Mid-South bid of $ 126,874.00 

     for the Long Reach Excavator, Bids Exhibits to the minutes. The vote was

     as follows: For: Winstead, Carraway, Ford, Bobinger, Murrell, Latham,

     Crosby, Gorden, Mitchell. Abstained: None. Against: None.

     MOTION CARRIED UNANIMOUSLY.

d.  Approval of Supplemental Engineering Agreement No. 1 to Harbor Walk 

     Trail Project. Greg Burgess stated that last month the Board of Directors

     approved the Supplemental Agreement No. 2 to the construction contact 

     for the Harbor Walk Trail Project at which time the Engineering part of

     the project was not ready for consideration. Greg Burgess stated that this

     agreement is to add $ 22,806.15 to the original agreement. A motion was

     made by Jim Carraway, seconded by Samuel Mitchell, to approve entering

     into Supplemental Agreement No. 1 with Neel-Schaffer, Inc. to the Harbor

     Walk trail Project. The vote was as follows: For: Winstead, Carraway,

     Ford, Bobinger, Murrell, Latham, Crosby, Gorden, Mitchell. Abstained: None.

     Against: None. MOTION CARRIED UNANIMOUSLY

e.  Approval to accept proposal from Neel-Schaffer for development of public

     Right-of-Ways ADA Compliance Survey and Transition Plan. Greg Burgess 

     stated that MDOT has indicated that the District will need to develop a plan 

     in order to keep Federal funds. Greg Burgess stated that Neel-Schaffer will

     conduct a study on all of the public right of ways, such as the parking lots

     and bike trails. Greg Burgess stated that the proposal of the Compliance 

     Survey & Transition Plan is not to exceed $ 60,000.00. A motion was made

     by Jim Carraway, seconded by Phillip Crosby, to accept proposal from

     Neel-Schaffer for development of public Right-of-Way ADA Compliance 

     Survey and Transition Plan. The vote was as follows: For: Winstead,

     Carraway, Ford, Bobinger, Arledge, Murrell, Latham, Crosby, Gorden, 

     Mitchell. Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY

f.  Approval of ratification of the final change order for Coal Bluff Campground 

    Sewer and Electrical Improvements. Greg Burgess stated that the Coal Bluff

    project started a couple of months ago. He stated that the change order is

    to reflect a reduction of the original price in the amount of $ 10,326.00.

    A motion was made by Jim Carraway, seconded by Samuel Mitchell, approval

    of final ratification of change order for Coal Bluff Campground Sewer and 

    Electrical 

P.R.V.W.S.D – Regular Meeting October 27, 2011

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    Improvements. The vote was as follows: For: Winstead, Carraway, Ford,

    Bobinger, Arledge, Murrell, Latham, Crosby, Gorden, Mitchell. 

    Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY

 

Upon consideration of the per diem and travel for the month of September,

a motion was made by Samuel Mitchell, seconded by Phillip Crosby, that the

report be approved. The vote was as follows: For: Winstead, Carraway, Ford,

Bobinger, Arledge, Murrell, Latham, Crosby, Gorden, Mitchell. Abstained: None.

Against: None. MOTION CARRIED UNANIMOUSLY

Upon consideration of the cash balance, a motion was made by Samuel

Mitchell, seconded by Kenny Latham, that the report be approved. The vote

was as follows: For: Winstead, Carraway, Ford Bobinger, Arledge, Murrell, 

Latham, Crosby, Gorden, Mitchell. Abstained: None. Against: None. MOTION

CARRIED UNANIMOUSLY

Upon consideration of the monthly claims docket and discussion of several

items, a motion was made by Samuel Mitchell, seconded by W. C. Gorden, 

that the claims docket be approved. The vote was as follows: For: Winstead, 

Carraway, Ford, Bobinger, Arledge, Murrell, Latham, Crosby, Gorden, Mitchell.

Abstained: None. Against: None. MOTION CARRIED UNANIMOUSLY

Chief Waggener presented the Patrol Report. Chief Waggener stated that have

been writing more citations for parking the parks after dark. John Sigman

stated that the District will post new signs on parks from sunrise to sunset. 

John Sigman state the Chief Waggener issued over a hundred tickets within the 

last three weeks. 

John Sigman provided an update on the following subjects:

• FEMA ( Flood Zones)

• Signs on Spillway Road at Fire Station

• Christmas Dinner after Board Meeting in December

Greg Burgess provided an update on the Bob Anthony Parkway Project.

Jack Winstead provided reassignments of committee memberships and

redefined committee duties. 

There being no further business to come before the Board of Directors at this 

time, the meeting was adjourned at 10:05 a.m.

_____________________________

Jack H. Winstead, Chairman

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