Thursday, March 22, 2012

PRVWSD Board Minutes February 2012

Latest PRVWSD Board minutes.



MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF THE
PEARL RIVER VALLEY WATER SUPPLY DISTRICT
 HELD ON THURSDAY, FEBRUARY 16, 2012 AT 9:30 A.M.
 IN THE OFFICE OF THE DISTRICT LOCATED 
AT 115 MADISON LANDING CIRCLE, RIDGELAND
MS 39157.

The regular meeting of the Board of Directors of the Pearl
River Valley Water Supply District was held at 9:30 a.m., 
on Thursday, February 16, 2012 at the District’s main office. 
Jack Winstead, who presided, called the meeting to order.

Members Present:   
Pete Burkes, Phillip Crosby, John Locke, Kenny Latham, 
Vernard Murrell, Ramie Ford, Jim Carraway, John Arledge,
Keith Allen, Trey Bobinger, Jack Winstead, Gene McGee,
W. C. Gorden

Members Absent:
Samuel Mitchell

Others Present:
John Sigman, Greg Burgess, Jim Tohill, Craig Hunt, 
Susan McMullan, Steve Clark, Dee Mitchell, Jason Temple,
Perry Waggener,David Stodghill, Cindy Ford, Jim McDonald,
Jimmy Hendrix, Linda Horton, Michael Beattie, Chris Coats,
D.I. Smith, Lucy Weber, Kay Little, Natalie Gideon, 
Sharon Moulder, Jerry R. Jackson, Jeff Bennett, 
Shelley Brown, Donald Getty, Chuck Gautier, Paige Peterson

Board President Jack Winstead welcomed all board members 
and guests to the meeting.


Upon approval of the minutes of a regular meeting of the 
Board of Directors held on January 19, 2012, a motion was made
by Gene McGee, seconded by John Locke, for the minutes to be 
approved as presented. The vote was as follows: For: Allen, 
Arledge, Bobinger, Burkes, Carraway, Crosby, Ford, Gorden, 
Latham, Locke, McGee, Murrell, Winstead, Abstained: None. 
Against: None. MOTION CARRIED UNANIMOUSLY.

President Winstead introduced the Commendation of Service 
for former board member Robert Webb. Mr. Tohill was requested
and did read aloud the commendation to the board:

WHEREAS, Robert Webb was appointed by the Governor as the 
Madison County representative on the Pearl River Industrial 
Commission in August, 2006, and therefore served as a Director
of the Board of Directors of the Pearl River Valley Supply 
District until December, 2011;

WHEREAS, during his tenure as a director, ROBERT WEBB 
continually sought to pass upon all matters fairly and
impartially and with a view to the public good and fiscal 
responsibility and was especially mindful of the best interests 
of the residents of the Reservoir area;

WHEREAS, ROBERT WEBB maintained at all times the highest 
standard of integrity and a cheerful attitude of cooperation
with his fellow members of the Board of Directors; and,

WHEREAS, through steadfast devotion to his duties as a member
of the Board of Directors of the Pearl River Valley Water
Supply District, including service on the Executive 
Committee, Audit Committee, Water & Environmental Quality 
Committee, Shoreline Development Committee and as 2011 
chairman of the Budget & Finance Committee, ROBERT WEBB 
provided unselfish, effective leadership and earned the 
respect and admiration of those with whom he served:

NOW, THEREFORE, BE IT UNANIMOUSLY RESOLVED that the Board
of Directors of the Pearl River Valley Water Supply District
hereby commends the service of ROBERT WEBB as a member of 
the Board of Directors and expresses to him the gratitude 
of each director for his steadfast devotion to duty.

A motion was made by John Arledge, seconded by Trey Bobinger,
for the approval of the commendation of service as presented. 
The vote was as follows: For: Allen, Arledge, Bobinger, Burkes,
Carraway, Crosby, Ford, Gorden, Latham, Locke, McGee, Murrell,
Winstead, Abstained: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

President Winstead introduced the discussion of the Park
Policy Special Events’ Fee. He informed all present that 
the PRVWSD Board is operated on a committee system and that
issues are reviewed by the committee and then brought 
before the Board for approval. Mr. Winstead introduced 
Kenny Latham as the chairman of the Park Policy Committee. 
Mr. Latham was given the floor to discuss the fee changes.

Mr. Latham stated that as the Chairman of the Park Policy 
Committee he felt it was necessary to bring the special event
fees back in front of the full board after the comments had
been received from the public and reviewed by committee.

Mayor Gene McGee requested that the Board rescind the 10% of
gross receipts and also that the maximum attendance fee of
$1000.00 be adopted for 2012. He expressed the need to 
evaluate in the coming year a new fee schedule in cooperation
with the concerned parties.

A motion was made by Gene McGee, seconded by Trey Bobinger, 
for the approval of the change to Park Policy Special Fees
as requested.

President Winstead stated the result would be the immediate 
change to current fee and the resulting review by the Board 
in the future to determine any adjustments to be made that 
are deemed appropriate. The vote was as follows: For: Allen,
Arledge, Bobinger, Burkes, Carraway, Crosby, Ford, Gorden,
Latham, Locke, McGee, Murrell, Winstead, Abstained: None. 
Against: None. MOTION CARRIED UNANIMOUSLY.

President Winstead commended Mississippi Symphony Orchestra
and Brown Bottling Group for their actions in bringing their
concerns forward to the PRVWSD Board directly. He gave his 
appreciation for the open dialogue that resulted. Mr. Winstead
expressed the Board’s desire to serve all five (5) counties 
of the PRVWSD fairly and evenly.

President Winstead then inquired of Mr. Tohill if there was
anything to report. Mr. Tohill replied there was nothing to
report at this time.

President Winstead asked Mr. Vernard Murrell to present the
Forestry Committee’s items.

Mr. Murrell introduced David Stodghill as the PRVWSD Forester
to present the report.

Mr. Stodghill reviewed the tour of the forestry sites by the 
committee and forestry management of fiscal year 2011 and
proposed for fiscal year 2012. Mr. Stodghill then reviewed 
the proposed sale of timber along the route of the proposed 
sewer line from Goshen Springs to the Northshore. It is his recommendation that the Board approve the sale of the timber 
for the sewer line.

A motion was made for the sale of timber by Mr. Vernard 
Murrell, seconded by Mr. Kenny Latham. The vote was as 
follows: For: Allen, Arledge, Bobinger, Burkes, Carraway, 
Crosby, Ford, Gorden, Latham, Locke, McGee, Murrell, 
Winstead, Abstained: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

Mr. Murrell gave his appreciation to the committee for their participation.

Chairman Winstead asked for Shoreline Development Committee’s
report.

Mr. John Arledge presented the following: Shoreline Development
and Environmental Quality Committee recommendations: 
Mr. Arledge stated that the committee approved three 
(3) items for submission to the Board. He stated that if 
it pleased the Board, he would like to take the vote for 
all items together.

Chairman Arledge then requested Greg Burgess present the items 
for the board.

Greg Burgess presented a cost adjustment on the Overlay 
Project. Mr. Burgess explained that purpose of the adjustment
is that more asphalt was required than initially estimated 
due to the shape of the road and also the change by the Federal
Highway Regulations on the slope of the bike trail, which
caused additional asphalt to be required. Mr. Burgess indicated 
that the change increases roughly $200,000.00, with the new
contract amount roughly $1,033,000, but due to the fact that 
the original bid received was lower than the ear marked funds, 
those additional allocated funds can be accessed, which would 
leave a difference owed of $43,128.45. He stated that the amount 
is within acceptable guidelines. Mr. Burgess expressed his 
intention to begin the request for the target funding.

Greg Burgess presented for approval a one (1) year extension
of Aquatic Vegetation Control Program with Aqua Services.
This is the aquatic spraying program on the lake for 
non-native, invasive species. He stated that the Aqua Services 
contract was entered into in 2010 and provides for four
(4) additional one (1) year extensions at the same rate. 
Mr. Burgess stated that PRV was satisfied with the services 
provided by Aqua Services and would like approval for the 
acceptance of the 1 year extension.

Mr. Burgess then presented a proposal with Wildlife Technical
Services for the development of a Pesticide Discharge 
Management Plan. Mr. Burgess explained there is a new 
federal requirement for pesticide management and that DEQ 
has adopted a General Permit to which the PRVWSD is subject. 
Mr. Burgess explained that Wildlife Technical Services would 
develop the management plan and applications on behalf of 
the PRVWSD. The proposal is on an hourly basis with a 
“not to exceed” amount of $7,500.00.

A motion was made by John Arledge, seconded by Gene McGee to 
approve the three proposals presented. The vote was as 
follows: For: Allen, Arledge, Bobinger, Burkes, Carraway, 
Crosby, Ford, Gorden, Latham, Locke, McGee, Murrell, 
Winstead, Abstained: None. Against: None. MOTION 
CARRIED UNANIMOUSLY.

Mr. Winstead requested Susan McMullan present the following 
items in Mr. Mitchell’s absence. Ms. McMullan stated there 
were three items, and asked for the vote to be taken together.
I.   Approval of the Board of Director’s Per Diem of 
     January 2012.
II.  Approval of the Cash Balance Report for January 2012.
III. Approval of Monthly Claims Docket:

Ms. McMullan stated there were large amounts on this month’s 
docket due to the payment to Coleman Hammons for the overlay
on the spillway and also Neel Schaffer’s fees for engineering
review in connection with the overlay.

Mr. Sigman requested that these documents be approved by the 
Board.

Vernard Murrell made a motion that the items I, II, and III 
be approved. The motion was seconded by Kenny Latham. The 
vote was as follows: For: Allen, Arledge, Bobinger, Burkes, 
Carraway, Crosby, Ford, Gorden, Latham, Locke, Magee, 
Murrell, Winstead, Abstained: None. Against: None. 
MOTION CARRIED UNANIMOUSLY

Committee Minutes and Miscellaneous Correspondence:

The board reviewed the committee meeting minutes of 
January 2012.

Chief Waggener presented the Patrol Report:

Chief Waggener stated it was a peaceful January after 
the very busy December and that they are getting ready 
for boating season.

John Sigman presented the following Executive Director’s 
comments:

Mr. Sigman stated that the lake is at 296.36, which is up a 
little from the day before due to rain. He informed the Board 
of the anticipated increase projected due to the rainfall 
in the coming days.

Mr. Sigman informed the board of his meeting to be held with 
the Corp of Engineers in Vicksburg with regard to the operating 
level of the lake, and the criteria for that level. He stated 
that he intended to ask the Corp about the possibility of 
having them review existing program and reassess.

Mr. Sigman then expressed the desire to form an advisory 
committee to give the board recommendations on the lake 
operating level.

Jack Winstead then appointed an Ad Hoc Lake Level Operating 
Committee as follows: Jack Winstead, John Arledge, and 
Sam Mitchell.

Mr. Sigman then reviewed with the board media report of the 
guard rail improvements on the Spillway. He asked for thanks 
to Commissioner Hall for his assistance in this project.

Mr. Sigman then advised the Board on the comments that have 
been received on the proposed regulations, which will be 
reviewed by the Executive Committee in March.

Mr. Sigman stated the Stennis Report has been issued and will 
be released Sunday (19th). He stated that it was a positive 
and favorable report for the PRVWSD. Copies of the report 
were furnished to the Board members.

After some discussion of the comments made on proposed 
regulations, Mr. Winstead stated the full board will be invited 
to meet with the Executive Committee for the review of the 
comments.

Mr. Sigman gave an update to the beginning of boating season 
and the clean-up efforts being made upriver and the status 
of those contracts.

President Winstead encouraged the Board to read the 
Stennis Report.

There being no further business to come before the Board at this time, the meeting was adjourned at 10:00 a.m.

______________________________
Jack H. Winstead, President


The Rez News
Barnett Reservoir

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